United Radiology

Receptionist

Phones

  • Answering the phone
  • Transfer script
  • Taking a message
  • Voicemail callbacks

At the desk

  • Greeting in person
  • Check-in flow
  • Medicare & referral intake
  • Payment & EFTPOS

Booking

  • Booking decision tree
  • Safety screening
  • Prep rules by modality
  • Same-day & urgent

Billing & Codes

  • Bulk-bill vs private
  • DVA / WorkCover / TAC
  • MBS codes
  • Pricing

Modalities

  • X-Ray
  • CT
  • Ultrasound
  • DEXA
  • Dental (OPG / CBCT)
  • MRI (not offered)
  • Breast imaging (not offered)

Tricky situations

  • Upset patient
  • Complaint flow
  • Privacy
  • Escalation red flags

Forms & paperwork

  • Required paperwork
  • Incident report

Onboarding (Week 1)

  • Week 1 checklist
  • Week 1 overview
  • Our sites
  • The UR way
  • Who to escalate to
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Modalities

Breast imaging — we don't offer this

Manager approved by Anthony Mobilio on 4 May 2026.

United Radiology does not offer breast imaging at any site — no mammography (screening or diagnostic), no breast MRI, no breast biopsy. If a patient calls asking, we refer them elsewhere.

What to say on the phone

"I'm sorry, United Radiology doesn't offer breast imaging. Your GP or specialist can point you to a BreastScreen clinic for screening, or another radiology provider for diagnostic mammograms. Your referral will work at any provider with mammography — you don't need a new one."

Common caller scenarios

  • Screening mammogram — direct to BreastScreen Victoria (132 050) or their state equivalent. No referral needed for BreastScreen; they book directly with the patient.
  • Diagnostic mammogram — they need to choose another radiology provider. Their referral is valid at any mammography-capable practice.
  • Breast lump or breast pain, GP-referred for imaging — their referral may specify "ultrasound" (which we could do as general US) or "mammogram" (which we don't do) or "ultrasound + mammogram". If the referral is for US only, we CAN book them. If it includes mammography, they need another provider for at least that part.
  • Follow-up after a prior breast finding — refer back to the practice that did the original imaging; continuity of comparison images matters.

Breast ultrasound — check the referral carefully

The public UR modality list does not include breast as a specific ultrasound subtype. If a referral asks for breast ultrasound, confirm with the sonographer at the patient's preferred site that it's something they perform before booking. Don't promise a booking you can't deliver.

Related

  • BreastScreen Victoria: breastscreen.org.au or call 132 050 (free screening for eligible women)
  • For breast MRI: see MRI — we don't offer this — same story, different modality
  • Tone guidance for sensitive calls: Upset patient — many breast-imaging callers are anxious; be unhurried and never use "cancer" or "suspicious" unless they do

United Radiology

Receptionist

Phones

  • Answering the phone
  • Transfer script
  • Taking a message
  • Voicemail callbacks

At the desk

  • Greeting in person
  • Check-in flow
  • Medicare & referral intake
  • Payment & EFTPOS

Booking

  • Booking decision tree
  • Safety screening
  • Prep rules by modality
  • Same-day & urgent

Billing & Codes

  • Bulk-bill vs private
  • DVA / WorkCover / TAC
  • MBS codes
  • Pricing

Modalities

  • X-Ray
  • CT
  • Ultrasound
  • DEXA
  • Dental (OPG / CBCT)
  • MRI (not offered)
  • Breast imaging (not offered)

Tricky situations

  • Upset patient
  • Complaint flow
  • Privacy
  • Escalation red flags

Forms & paperwork

  • Required paperwork
  • Incident report

Onboarding (Week 1)

  • Week 1 checklist
  • Week 1 overview
  • Our sites
  • The UR way
  • Who to escalate to